Agendas & Minutes

Agendas

April 15th, 2019

 

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

April 15th, 2019

2:30 PM-3:30 PM

 

  1. CALL TO ORDER_____PM by____________________________  

  2. REVIEW OF MINUTES OF  School Site Council Mtg. of February 27th, 2018

Moved by__________________ Seconded by_________________

Approval of Minutes of February 27th, 2018

   Ayes:_______ Noes:______ Abstain:______

  1. OLD BUSINESS

    1. Review of SPSA budget

    2. Review of timelines for SPSA

    3. Review previous discussion on iXL and vote on purchase of program

  2. NEW BUSINESS

    1. Data Review

    2. Data Tracking Document Review (Please bring a device to access this document)

    3. Brainstorming for needs assessment

V. ANNOUNCEMENTS

  1. NEXT MEETING-May 22nd, 2019

  2. PTSA Events and Happenings

  3. SPECIAL EVENTS

VI. QUESTIONS/COMMENTS—Forum for discussion items

VII. ADJOURNMENT______PM

February 27th, 2019

 

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

February 27th, 2019

2:30 PM-3:30 PM

 

  1. CALL TO ORDER_____PM by____________________________  
  2. REVIEW OF MINUTES OF  School Site Council Mtg. of January 16th, 2018
    1. Moved by__________________
    2. Seconded by_________________
    3. Approval of Minutes of January 16th, 2018
      1. Ayes:_______ Noes:______ Abstain:______
  3. OLD BUSINESS
    1. Review of SPSA budget
    2. Professional Development update
  4. NEW BUSINESS
    1. Review of Items for SPSA Goal 1
      1. Budget update and proposed expenditures
    2. Review of Items for SPSA Goal 2
      1. AVID Parent Night Update--March 12th with a focus on literacy
      2. Testing update and review of schedule
    3. Review of Items for SPSA Goal 3
      1. School Garden update
    4. Review of Items for SPSA Goal 4
      1. Review and discussion of SPSA data tracking document
    5. Data for March Meeting
    6. Proposals for 2019-2020 SPSA
  5. ANNOUNCEMENTS
    1. NEXT MEETING-March 13th, 2019 @ 2:30
    2. PTSA Events and Happening
    3. SPECIAL EVENTS
  6. QUESTIONS/COMMENTS—Forum for discussion items
  7. ADJOURNMENT______PM

January 16th, 2019

 

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

January 16th, 2019

2:30 PM-3:30 PM

 

  1. CALL TO ORDER_____PM by____________________________  

  2. REVIEW OF MINUTES OF  School Site Council Mtg. of November 14th, 2018

Moved by__________________ Seconded by_________________

Approval of Minutes of November 14th, 2018

   Ayes:_______ Noes:______ Abstain:______

  1. OLD BUSINESS

    1. Review of SPSA budget

    2. Dashboard data review

    3. Professional Development update

  2. NEW BUSINESS

A. Review of Items for SPSA Goal 1

  1. Tutoring update
  2. Professional development update

  3. Discussion of reading intervention programs

  4. Addition of intervention time and open lab during lunch and after school

B. Review of Items for SPSA Goal 2

  1. AVID Parent Night Review

  2. Review and discussion of SPSA data tracking document

E. Review of Items for SPSA Goal 3

  1. School Garden update
  2. Review and discussion of SPSA data tracking document

F. Review of Items for SPSA Goal 4

  1. Review and discussion of SPSA data tracking document

G. Data for February Meeting

V.       ANNOUNCEMENTS

  1. NEXT MEETING-February 27th, 2019 @ 2:30

  2. PTSA Events and Happenings

  3. SPECIAL EVENTS

VI.       QUESTIONS/COMMENTS—Forum for discussion items

VII. ADJOURNMENT______PM

November 14th, 2018

 

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

November 14th, 2018

2:30 PM-3:45 PM

 

  1. CALL TO ORDER_____PM by____________________________  

  2. REVIEW OF MINUTES OF  School Site Council Mtg. of October 24th, 2018

Moved by__________________ Seconded by_________________

Approval of Minutes of October 24th, 2018

   Ayes:_______ Noes:______ Abstain:______

  1. OLD BUSINESS

    1. Single Site Plan-distribution of updated plan

    2. Distribution of updated bylaws

    3. Review of SPSA budget

    4. Review of October Superintendent’s Advisory

  2. NEW BUSINESS

A. Review of Items for SPSA Goal 1

  1. Tutoring update

  2. Review and discussion of SPSA data tracking document

B. Review of Items for SPSA Goal 2

  1. AVID Parent Data Review

  2. Review and discussion of SPSA data tracking document

C. Review of Items for SPSA Goal 3

  1. School Garden/GATE project update

  2. Review and discussion of SPSA data tracking document

D. Review of Items for SPSA Goal 4

  1. Review and discussion of SPSA data tracking document

E. Data for December Meeting

V.       ANNOUNCEMENTS

  1. NEXT MEETING-January 16th, 2019 @ 2:30

  2. PTSA Events and Happenings

  3. SPECIAL EVENTS

VI.       QUESTIONS/COMMENTS—Forum for discussion items

VII. ADJOURNMENT______PM

October 24th, 2018

 

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

October 24th, 2018

2:30 PM-3:45 PM

I. CALL TO ORDER_____PM by____________________________  

II. REVIEW OF MINUTES OF  School Site Council Mtg. of September 27th, 2018

Moved by__________________ Seconded by_________________

Approval of Minutes of September 27th, 2018

   Ayes:_______ Noes:______ Abstain:_____

III. OLD BUSINESS

  1. Single Site Plan Budget Update and Review of Updates to SPSA

  2. Review of items from September Meeting--addition of parliamentarian for the 2018-2019 school year

  3. Update of education code concerning represented groups for SSC

IV. NEW BUSINESS

A. Bylaws Review--language concerning nomination and voting for staff and parent SSC members

B. Election of District Advisory Representatives

C. Review of Items for SPSA Goal 1

  1. Tutoring update--3 teachers, focus on 5th and 6th grade Reading and Math as well as 2nd and 3rd grade math
  2. Addition of language to SPSA Goal 1 Item 3 A to include intervention supports and read teachers/students; $4000 for tutoring (3 teachers, small intensive support for reading and ELA); addition of 1 hour of intervention aide time to work with students including learning lab for middle school; No additional money allocated
  3. Thinking maps training day--add $6000 to Goal 1 Action 1 Item d
  4. SPSA Goal 1 Action item 3a--purchasing Kindergarten reading intervention materials
  5. SPSA Goal 1 Action item 3--addition of item h “students and teachers will have access to grade level appropriate technology to increase overall academic achievement for all students”;  addition of $2000 for purchasing 10 devices; will allow 1 to 1 in 4th grade; reallocate goal 1 item 3a to be $11,500; add $1000 to this goal for batteries and screen repair on broken devices to allow access for students

D. Review of Items for SPSA Goal 2

  1. AVID Parent Nights Update
  2. Data Review

E. Review of Items for SPSA Goal 3

  1. Goal 3 Action Item 1--Addition of wording to allow for middle school enrichment and intervention; addition of $2000

F. Review of Items for SPSA Goal 4

  1. LDTPE Program—Data  review—SPSA Goal 4; Not funded from site funds (Title 1 or URGF)

G. Data for November Meeting

V.  ANNOUNCEMENTS

  1. NEXT MEETING-October 24th, 2018 @ 2:30
  2. PTSA Events and Happenings
  3. SPECIAL EVENTS

VI.  QUESTIONS/COMMENTS—Forum for discussion items

VII. ADJOURNMENT______PM

September 27, 2018

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

SEPTEMBER 27TH, 2018

2:30 PM 

I.              CALL TO ORDER_____PM by____________________________ 

II.            REVIEW OF MINUTES OF  School Site Council Mtg. of August 22nd, 2018

                               Moved by__________________                    Seconded by_________________

                                                       Approval of Minutes of August 22nd, 2018

                                         Ayes:_______             Noes:______             Abstain:______

III. OLD BUSINESS

A. Single Site Plan Budget Update

B. Review of Superintendent’s Advisory Meeting from September 13th, 2018

IV.          NEW BUSINESS

A. Review of the role of SSC, bylaws review, and Robert’s Rules of Order

B. Review/Election of roles for the 2018-2019 school year

C. Review of Items for SPSA Goal 1

a. Review of new EL test—ELPAC and comparisons to CELDT—SPSA Goal 1 and Goal 2

b. Review of summative ELPAC results—SPSA Goal 1 and 2

c. Review of baseline Easy CBM Data—SPSA Goal 1 and Goal 2

d. Tutoring—Update on starting—SPSA Goal 1

e. Professional Development and PLC Update—SPSA Goal 1 and Goal 2

D. Review of Items for SPSA Goal 2

a. AVID Parent Nights Update—SPSA Goal 2

E. Review of Items for SPSA Goal 3

a. MUN Update—SPSA Goal 3

F. Review of Items for SPSA Goal 4

a. Kaiser Assembly “It’s Stop Time” debrief—SPSA Goal 4

b. Upcoming LDTPE Program—Data to be collected—SPSA Goal 4

G. Data for October Meeting

H. Update of SPSA Data to monitor 2018-2019 SPSA and plan for 2019-2020 SPSA 

V.       ANNOUNCEMENTS

A.   NEXT MEETING-October 24th, 2018 @ 2:30

B.   PTSA Events and Happenings

C.   SPECIAL EVENTS

VI.       QUESTIONS/COMMENTS—Forum for discussion items

VII.       ADJOURNMENT______PM

August 22, 2018

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING AGENDA

AUGUST 22, 2018

2:30 PM 

I. CALL TO ORDER_____PM by____________________________ 

II. REVIEW OF MINUTES OF  School Site Council Mtg. of May 30, 2018

Moved by__________________                    Seconded by_________________

Approval of Minutes of May 30, 2018

            Ayes:_______             Noes:______             Abstain:______

III. OLD BUSINESS

A. Review of Single Site Plan

B. Overview of Summer Professional Development

IV. NEW BUSINESS

 A. New Members Needed

B. Purpose of School Site Council and Expectations of Members for the year.

C. Review of SBAC Data

D. New Expenditures

1. News ELA-Requested by Sharma, Weber and Smith-NTE $2300 for 3 licenses

2. Time for Writing and Kikos Site Licenses - $4000

E. Update of Site Funds Used

1. Scholastic News for K-1

2. Math Framework Poster Sets

3. Mystery Science for All grades

4. Intervention Aide

F. Site Programs Report

1. PLC/Team Meetings

2. Data Days

3. Enrichment Tutoring-Tuesdays 2:15-3:15

4. Attendance Incentives

G. Data for September Meeting

H. Change to Bylaws-Wording of Monthly Meetings

 V. ANNOUNCEMENTS

A. NEXT MEETING-September 26th, 2018 @ 2:30

B. PTSA Events and Happenings

C. SPECIAL EVENTS

VI.       QUESTIONS/COMMENTS

 VII.       ADJOURNMENT______PM

Minutes

August 22nd, 2018

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

MINUTES

1.0 CALL TO ORDER

  • Dr. Rossall called the meeting to order at 2:35 p.m.
  • Those in attendance:  Dr. Rossall, Mrs. Bruckner, Mrs. Contreras, Mrs. Tallosi, Mrs. Koonce, Mr. Weber, Ms. Crowell, Mrs. Ayllon, Daniel Contreras.
  • Marguerite Johnson and Shawn Cabey were in attendance as well but did not sign in.
  • Not in attendance:  Mrs. Hamberlin

2.0 APPROVAL OF MINUTES

  • Minutes of May 30, 2018, were read and approved.  Motion by Mrs. Tallosi, seconded by Mrs. Bruckner.  All approved.

3.0 OLD BUSINESS

  • Dr. Rossall opened the meeting with Anaverde Mission statement so we could all review.

a. REVIEW OF SINGLE SITE PLAN:  Dr. Rossall stated that the Site Plan was sent into District in June and approved by Board.

b. OVERVIEW OF SUMMER PROFESSIONAL DEVELOPMENT:  Dr. Rossall shared with Council the Professional Development that happened in July using Title I funds.  Teachers in attendance stated it was the best professional development they received in a very long time.  Dr. Rossall shared examples of some of the things they did during the 2 day workshops.

 4.0 NEW BUSINESS

a.  NEW MEMBERS NEEDED:  Dr. Rossall shared that we have seat openings on School Site Council and she was able to get them filled.  School Site Council will consist of returning members:  Tinisha Hamberlin, Cameo Bruckner, Shannon Rossall, Andria Blua Contreras, Brittany Tallosi, Heidi Thompson, Kristy Nevarez Ayllon, Lyndsie Crowell and Jonathan Weber.  New members include: Kellee Koonce, Amanda Steinacher, Diane Valledares and Jessica Frias. 

Motion was made to approve School Site Council Members for the 2018/2019 School year.  Motion by Heidi Thompson.  Seconded by Cameo Bruckner.  All Approved.

b. PURPOSE OF SCHOOL SITE COUNCIL AND EXPECTATIONS OF MEMBERS FOR THE YEAR:  Was not presented.

c. REVIEW OF SBAC DATA:  Dr. Rossall presented SBAC data.  The pre-data for ELA/Math and then by sub groups all showed that we grew or stayed the same.

d. NEW EXPENDITURES:

1. News ELA-Requested by Sharma, Weber and Smith – Dr. Rossall explained program purchased which are leveled readers for ELA. This program is per student and assigns activities by student’s level.  Cost was $2300.  Title I is the funding used for this program.

2. Time 4 Writing/Kikos Intervention- Mrs. Contreras explained program and how it works.  Title I funds were used to purchase.

3. 10 Chromebooks – This item was not on agenda but Dr. Rossall wanted to update us on our site chromebooks and what is needed to insure our students are receiving the proper technology ratio.  In order to increase our ratio and replace damaged or broken chromebooks, Dr. Rossall stated we will need to buy 10 chromebooks.  They are $190 each.  34 Chromebooks were bought by the district to refresh our outdated ones.  The 10 chromebooks would be purchased using Title I funds.  District will also repair broken or damaged chromebooks but this will take time.  Purchasing the 10 will help us get to the 10:1 ratio. 

A motion was made to purchase the 10 chromebooks using Title I funds.  Motion made by Cameo Bruckner.  Seconded by Mrs. Tallosi.  All approved.

e. UPDATE OF SITE FUNDS USED:  Dr. Rossall shared the purchasing in process for this school year using site funds.  She shared that the following were purchased: Scholastic News, Math Framework for poster sets, Mystery Science, an Intervention aide and a SURFACE for the AH website.

f. SITE PROGRAMS REPORT: 

1. PLC/Team Meetings:  The first meetings were held Aug. 20.  Meetings will be held weekly beginning in September per grade level with set agendas and meeting times. 

2. Data Days: Dr. Rossall shared that data days would be starting next week for Kinder.  All grades will get one data day per quarter.

3. Enrichment Tutoring:  Dr. Rossall shared that enrichment tutoring will begin on Tuesdays from 2:15-3:15 with Mr. Sharma who will be doing a Model UN program.  This has been offered at other westside schools and has been very successful.  It is a program learning about different countries.  This will be for 6th-8th grade.

4.  Attendance Incentives:  Dr. Rossall stated these will start in September.  Viper bucks are used right now and will be implementing other incentives once all the kinks get worked out.

g. DATA FOR SEPTEMBER MEETING:  Dr. Rossall shared that at our next meeting we will be reviewing data in depth with Easy CBM, data for new reading and writing intervention and the baseline for Fast ForWord.

h. CHANGE TO BYLAWS-WORDING OF MONTHLY MEETINGS:  Dr. Rossall proposed a change to wording in our bylaws for meeting dates.  Currently it states meeting once per month on the 3rd Wednesday.  Suggested wording would be “Meet once per month on a Wednesday.

Motion to approve changed wording by Mrs. Contreras.  Seconded by Brittany Tallosi.  All Approved.

5.0 ANNOUNCEMENTS

A. Dr. Rossall stated our next meeting would be September 26th.

B. Cameo Bruckner shared the events of PTSA.  She shared that PTSA has over 400 members.  Staff is not yet at 100% but have 98% of all teachers.  PTSA will be providing staff PTSA members a taco bar and those not members will be given an opportunity to join PTSA for $5 and then get lunch.  In October will be a Viper Run in honor of Mrs. Parks.  She shared some of the ideas for the viper run and kindness will be the focus and it will also honor the 58 victims of the Las Vegas Shooting.  Viper Run will be held on October 5.

C. Dr. Rossall shared that there will be a Kiwanis duck race on Aug. 31.  Teachers are decorating a duck that will be judged. 

6.0 QUESTIONS/COMMENTS

Mr. Weber spoke about the website he is running.  He will put up agenda and minutes of School Site Council and any other items needed or happenings. 

Mrs. Contreras shared her concern for safety on this campus.  She would like to get an open forum started for safety procedures.  She would like to see a better plan be put into place and to invest in things to help protect students.  Dr. Rossall showed a video that Mrs. Contreras shared with her about a program called School Guard and Hero 911.  It is an APP that you can put on your phone that can alert everyone if there is a safety or emergency issue on campus.  Cost is approximately $1000 for start up per site and $99 fee per month.  Lots of discussion and questions and Mr. Contreras who is a police officer who uses this app, answered many of them.  Shawn Cabey was very  interested in the app and will take it back to the district and will communicate whether or not the district will move forward with this or whether it will be with site use.

7.0 ADJOURNMENT

Dr.  Rossall adjourned the meeting at 3:52 p.m.

September 27th, 2018

Anaverde Hills - Westside Union School District

September 27th, 2018

School Site Council Minutes

 

  1. Call to Order 2:33pm by Mrs. Hamberlin

    1. Members in attendance: Shannon Rossall, Andria Blua-Contreras, Lyndsie Crowell, Kristy Nevarez-Ayllon, Kellee Koonce, Jonathan Weber, Amanda Steinacher, Brittany Tallosi, and Tinisha Hamberlin.

  2. Review of Minutes

    1. Moved by: Andria Contreras  Seconded By Brittany Tallosi

    2. Approval of Minutes from August 22nd, 2018

    3. Vote: Ayes   8 Nays: 0   Abstain 0

  3. Old Business

    1. Single Site Plan Budget Update

      1. Dr. Rossall reported that our current budget from Title 1is at $87,443 and URGF at $23,204.

      2. Current Spending

        1. Q1 Data Days and Testing Subs $4597.12

        2. Intervention Aide $9000

        3. 10 Chromebooks - $2100

        4. K/1 Scholastic News Subscription - $10,035

        5. Math Framework Posters $625

        6. Mystery Science Site License - $1000

        7. NewsELA Site license - $4000

        8. Total Spent - $22,357.12

    2. Review of Superintendent’s Advisory Meeting from September 13th, 2018

      1. Dr. Rossall shared with the council that enrollment has increased district wide by 175 students. The board will be sending out a survey (announced by dialer) to parents to gather information about school safety. 63 new teachers have joined Westside with a functioning new teacher support system to assist. 26 languages are spoken through WUSD. The district is looking into NWEA assessments for baseline data that are designed to be given three times a year and are standards aligned.

  4. New Business

    1. Review of the role of SSC, bylaws review, and Robert’s Rules of Order

      1. Review of Roles

        1. Dr. Rossall lead the overview of what the SSC is and how it operates.

        2. The School Site Council (SSC) is the group of elected people with the responsibility for developing, evaluating, and updating the Single Plan for Student Achievement (SPSA) - the action plan.  She outlined how one of the main purposes of the SSC is to make, monitor, and approve funds to carry out the SPSA. The SPSA is developed at the end of the year, so as to be in place for the following school year. Decisions that the council makes is driven by data, aligned with the SPSA, and to address how to improve the academic performance of all students to the level of the performance goals. They must align and be consistent with the district’s Improvement plan (LEA plan).

        3. Our council functions as an elementary council. For an elementary council, half the members are the principal, classroom teachers, and other school personnel. Classroom teachers make up a majority of the group. Half the members are parents or other community members.

        4. Dr. Rossall reviewed the process that is followed to elect SSC members, as stated by the bylaws.

      2. Review of Bylaws

        1. Dr. Rossall highlighted that meetings must be open to the public, the public is welcomed to address the council, meeting notice must be posted 72 hours in advance, must specify date, time, and place. Council action is limited by the posted agenda. Question or information need not be on the agenda. Violations require the item to be reconsidered at the next meeting after public input.

        2. Dr. Rossall will get clarity from Marguerite Johnson concerning where in Ed Code the composition rules of SSC can be found.

        3. Mrs. Contreras clarified about the process of adding to the agenda.

        4. Dr. Rossall highlighted following discrepancies:

          1. Section A - rewording “composed of 10 members” to “at least 10 members” Mrs. Tallosi raised the point of empowering members by rewording to “at least.”

            1. Vote to leaving the language as is:

              1. Ayes: 0 Nays: 8  Abstain: 0

            2. Vote to changing the wording to “at least.”:

              1. Ayes: 8 Nays: 0 Abstain: 0

          2. Section B - Article III Section B - changing the wording to match the wording in Article II Section B “school site council members shall be limited to two years in a chair position.”

            1. Vote to keep language as it stands

              1. Ayes: 8  Noes: 0

          3. Article III Section A - Dr. Rossall suggested adding a Parliamentarian to the officer’s list or whether that could be defined under “other officers.” The addition of Parliamentarian (and other officers) shall be added to the next agenda.

          4. Language added to the specify how and when both staff and parents will be added to the council.

          5. Mrs. Contreras asked for clarification about SSC members not being assigned to fill a position. The item was clarified to be that teachers would self-nominate, followed by a staff vote. Language will be added to the bylaws by the October meeting.

    2. Review/Election of roles for the 2018-2019 school year

      1. Dr. Rossall introduced the officers that are present, as dictated by EdCode: Chairperson, Vice-Chairperson, Secretary. Additional officers that are added are Parliamentarian and District Advisory Chair.

      2. Current Roles

        1. Chairperson: Mrs. Hamberlin - 2017-2019

        2. Vice-Chairperson: Mrs. Tallosi - 2017-2019

        3. Secretary - OPEN

        4. District Advisory Rep - OPEN

      3. Vote

        1. Mr. Weber to serve as 2018-2019 Secretary

          1. Votes: Ayes - 8  Nays: 0

        2. Nominations for District Advisory Representative

          1. Dr. Rossall nominated Mrs. Hamberlin who

          2. Mrs. Tallosi proposed adding a “Co-District Advisory Representative”

          3. Tabled for October

        3. Parliamentarian

          1. Mrs. Tallosi nominated Mrs. Contreras and Dr. Rossall seconded

          2. Vote: Ayes: 7 Nays: 0

      4. Dr. Rossall reviewed the ballots for Parent members of SSC. Amanda Steinacher, Jessica Frias, and Diana Valaderez were nominated with 71% of the vote as well.

      5. Robert’s Rules of Orders

        1. Dr. Rossall reviewed Robert’s Rules of Orders. Motions are formal proposals that require a consideration or action. Each motion must be seconded. Methods of Amending a motion (e.g. striking, inserting, striking and inserting) were also discussed. Basic principles were also discussed.

    3. Review of Items for SPSA Goal 1

      1. Proposed Expenditures for Title I

        1. Dr. Rossall shared that so far, $10,368 has been allocated for Data Days.

          1. Clarification was given between the PLCs (which is the weekly meeting of grade level teams to plan and administer common formative assessments) and Data Days (which are expenditures for, teams, once a month, to meet together for a full day to examine data and plan instruction).

        2. Dr. Rossall also shared spending $3,000 for parent events, starting with a developing a forum for struggling readers (parents and students).

        3. Dr. Rossall proposed sending the leadership team (renamed the “Guiding Coalition”) to a three day “Solution Trees: PLCs at Work” conference. The proposed cost would be $20,000 for 12 people to attend the conference. Discussions were held about how to best spend the money and possibly reduce costs. Mrs. Hamberlin proposed using the conference as a way to target teachers to increase impact and buy-in.

        4. Mrs. Koonce proposed the idea of spending the additional $20,000 from Title I money on the purchase of devices.

          1. Dr. Rossall shared that one concern with using Title I money for technology due to concerns about the future and whether or not the school could always be classified as Title I.

        5. Mrs. Hamberlin discussed the idea of focusing on the middle school for the money and what needs there are for those students (e.g. field trips, additional programs, materials).

        6. Mrs. Hamberlin motioned to approve the use $10,000 to send a group of teachers to either the October or November “PLC at Work Conference” and to add it to the SPSA.

          1. Ayes: 8 Nays: 0

        7. The rest of the $20000 will be discussed next meeting.

      2. Review of new EL test - ELPAC and comparisons to CELDT - SPSA Goal 1 and Goal 2

        1. Dr. Rossall reviewed the process of how a student is designated as IFEP or EL.

        2. ELPAC (English Language Proficiency Assessment for California) is based on the ELD standards. CELDT is the old exam that was given.

      3. Review of summative ELPAC results  - SPSA Goal 1 and Goal 2

      4. Review of baseline EasyCBM data - SPA Goal 1 and Goal 2

      5. Tutoring - Update on starting - SPSA Goal 1

      6. Professional Development and PLC Update - SPSA Goal 1 and Goal 2

    4. Review of Items for SPSA Goal 2

      1. AVID Parent Nights Update

        1. The AVID Leadership Team has organized a parent night, with a supporting parent information video and Google form. Data will be presented at the October SSC Meeting. Mrs. Hamberlin volunteered to support the AVID Leadership Team. Discussion was held about how to best share the video to increase impact.

    5. Review of Items for SPSA Goal 3

      1. MUN Update - Mr. Sharma is getting the program up and running for 6-8 students. $1000 of grant money was received from Lancaster West Rotary to support the students with transportation fees for conferences.

    6. Review of Items for SPSA Goal 4

      1. Kaiser Assembly “It’s Stop Time” debrief - Free presentation from Kaiser focused on conflict resolution. Signed posters with the technique were received by every class.

      2. LDTPE - will be coming on Monday for the elementary students. Data will be collected to be presented at the next meeting.

    7. Data for October Meeting

      1. PSAT - October 16th

    8. Update of SPSA Data to monitor 2018-2019 SPSA and plan for the 2019-2020 SPSA

  5. Announcements

    1. Next meeting - October 24th, 2018 @ 2:30pm

    2. PTSA Events and Happenings

      1. Viper Run - Friday, October 5th. Fundraising goal has been half met.

      2. Dress Days sponsored by PTSA in remembrance of Mrs. Parks. Monday - Western Dress. Friday - Hearts for Parks Week.

      3. Red Ribbon Week (October 22-26) - Classroom lessons, door decorating, and certificates.

        1. Mrs. Hamberlin encouraged the curriculum to support the work that the PTSA is doing so as to speak the same language and grow as a school community.

      4. PTSA offered to have an AVID representative to come and partner with PTSA nights to present and do an AVID Theme. January was suggested as a great month since it is also Reflections recognition.

    3. Special Events

  6. Questions/Comments

 

Moved to Adjourn at 4:43pm by Mrs. Hamberlin.

 

 

 

 

 

 

 

October 24th, 2018

 

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

October 24th, 2018

2:30 PM-3:45 PM

 

  1. CALL TO ORDER 2:34PM by B. Tallosi

    1. Those in attendance: S. Rossall, K. Koonce, L. Crowell, J. Weber, A. Blua-Contreras, D. Valladares, K. Ayllon, B. Tallosi, A. Steinacher (Non members in attendance J. Briggs)

  2. REVIEW OF MINUTES OF  School Site Council Mtg. of September 27th, 2018

Moved by K. Koonce Seconded by K. Nevarez-Ayllon

Approval of Minutes of September 27th, 2018

   Ayes: 9 Noes: 0 Abstain: 0

  1. OLD BUSINESS

    1. Single Site Plan Budget Update and Review of Updates to SPSA

      1. S. Rossall showed current numbers for this year’s budget

    2. Review of items from September Meeting--addition of parliamentarian for the 2018-2019 school year

      1. S. Rossall updated on allowing Parliamentarian fall under “other officers as deemed necessary.”

    3. Update of education code concerning represented groups for SSC

      1. S. Rossall shared the delineation of the groups:

        1. Other staff includes: Assistant principal, school nurse, counselor, clerical staff, paraprofessionals, custodial staff, …… “All other paid staff at the school.”

        2. Classroom teacher is defined as someone who teaches full time in a classroom.

 

  1. NEW BUSINESS

    1. Bylaws Review--language concerning nomination and voting for staff and parent SSC members

      1. Updated to: Article 2. Section G: Election of Members: Parent and staff members may be nominated or may self-nominate. Election of members will be held through a ballot or open meeting vote. Open meeting votes will be stated in the agenda and agendas will be published at least 72 hours in advance of the meeting. Openings on the school site council will be publicized through the school communication system or district email at least 7 days prior to the vote. Ballot votes will be sent out using the school communication system and will be open for a period of at least 5 days.

        1. Vote:

          1. Moved by A. Contreras

          2. Seconded by K. Koonce

            1. Ayes: 9   Noes: 0 Abstain: 0

      2. Review of Terms by S. Rossall: Article 2 Section B to show the terms of each member of SSC.

    2. Election of District Advisory Representatives

      1. B. Tallosi asked for volunteers and K. Ayllon self-nominated.

        1. Vote:

          1. Moved by S. Rossall

          2. Seconded by K. Koonce

            1. Ayes: 9   Noes: 0 Abstain: 0

    3. Review of Items for SPSA Goal 1

      1. Tutoring update--3 teachers, focus on 5th and 6th grade Reading and Math as well as 2nd and 3rd grade math

        1. S. Rossall introduced the new structure of tutoring. The focus of the tutoring will be to maintain a low teacher-student ratio to increases effectiveness. The idea would be to focus on foundational skills for teacher selected students that could then move out of the program.

        2. B. Tallosi raised the issue of defining small groups and the commonalities between a second and third-grade student. J. Briggs clarified that the reteach model that we are already implementing in PLCs would hopefully reach most of the students, leaving tutoring for those that are not reached by the reteach.

        3. B. Tallosi raised the question on the effectiveness of the tutoring model, which J. Briggs added that it is a community request.

        4. K. Koonce raised the idea of brainstorming in a staff meeting about a new way to restructure the tutoring system to raise its effectiveness. A. Contreras introduced the idea of making it part of the PLC model of reteach and having those interventions during the tutoring time.

        5. B. Tallosi proposed structuring the program to make it standard specific to address individual standards that are lacking. K. Koonce and A. Steinacher added that perhaps limiting it by time would gain more teacher buy-in (e.g. 6 Wednesdays, 2 months).

        6. S. Rossall voiced the concern about reaching groups of kids across all grade levels that are not reading at grade level.

        7. A. Contreras proposed making it a homework lab, Tuesday, Wednesday, Thursday for any grade level that needs help with assignments.

        8. B. Tallosi proposed making it focused on Reading and then collecting data on the students who attend and those that we wanted to attend to demonstrate effectiveness.

      2. Addition of language to SPSA Goal 1 Item 3 A to include intervention supports and read staff/students; $4000 for tutoring (3 teachers, small intensive support for reading and ELA); addition of 1 hour of intervention aide time to work with students including learning lab for middle school; No additional money allocated

        1. S. Rossall proposed to add the language to include students and intervention supports, rather than just teachers. No additional money would be needed, just changes to the language.

      3. Thinking maps training day--add $6000 to Goal 1 Action 1 Item d

      4. SPSA Goal 1 Action item 3a--purchasing Kindergarten reading intervention materials

      5. SPSA Goal 1 Action item 3--addition of item h “students and teachers will have access to grade level appropriate technology to increase overall academic achievement for all students”;  addition of $2000 for purchasing 10 devices; will allow 1 to 1 in 4th grade; reallocate goal 1 item 3a to be $11,500; add $1000 to this goal for batteries and screen repair on broken devices to allow access for students

        1. Vote for all motions:

          1. Moved by K. Ayllon, Seconded by D. Valladares

          2. Ayes: 9  Noes: 0 Abstain: 0

    4. Review of Items for SPSA Goal 2

      1. AVID Parent Nights Update

        1. 5 responses come back. The video will be sent out again to get more responses. PTSA will also post it on the Facebook Page. AVID Parent night #2 will be planned for Q3. The AVID committee is looking for times and dates to increase engagement.

        2. January 9th, 2019 PTSA offers to share their night with AVID.

      2. Data Review

    5. Review of Items for SPSA Goal 3

      1. Goal 3 Action Item 1--Addition of wording to allow for middle school enrichment and intervention; addition of $2000

        1. Vote:

          1. Moved by A. Contreras Seconded by K. Ayllon

          2. Ayes: 8  Noes: 0 Abstain: 0

    6. Review of Items for SPSA Goal 4

      1. LDTPE Program—Data  review—SPSA Goal 4; Not funded from site funds (Title 1 or URGF)

        1. S. Rossall shared the results from the student surveys

    7. Data for November Meeting

      1. K. Ayllon asked for information about the community project

      2. A. Contreras will provide data from the intervention aid

      3. B. Tallosi requested data from the Guiding Coalition from Data Teams to show results and share information.

    8. Upcoming Trainings

      1. SSC Trainings November 9th and 30th

      2. Part 2: January 9th and 17th

      3. Saturday: December 1st and January 19th: Parts I and II 8:30-11:30am.

 

V.       ANNOUNCEMENTS

  1. NEXT MEETING-October 24th, 2018 @ 2:30

  2. PTSA Events and Happenings

    1. See’s and Popcornopolis sales starting November 13th

  3. SPECIAL EVENTS

 

VI.       QUESTIONS/COMMENTS—Forum for discussion items

  1. A. Contreras asked for updates on the safety presentation. The district has presented it and a survey has gone out. Results are not yet in, as the survey was open-ended. The legalities of the program is being investigated. J. Briggs will inquire for updates.

  2. A. Steinacher asked for information about knowing approved vendors. The CSDPA database is found at https://secure2.cpsd.us/cspa/ .

 

VII. ADJOURNMENT 3:57 PM

November 14th, 2018

 

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

November 14th, 2018

2:30 PM-3:45 PM

 

  1. CALL TO ORDER 2:33PM by T. Hamberlin  

    1. Members in Attendance: S. Rossall, T. Hamberlin, A. Blua-Contreras, L. Crowell, D. Valladares, J. Frias, K. Ayllon, C. Bruchner, K. Koonce, J. Weber

  1. REVIEW OF MINUTES OF  School Site Council Mtg. of October 24th, 2018

Moved by Seconded by K. Ayllon

Approval of Minutes of October 24th, 2018

   Ayes: 9 Noes: 0 Abstain: 0

  1. OLD BUSINESS

 

  1. Single Site Plan-distribution of updated plan

  2. Distribution of updated bylaws

  3. Review of SPSA budget

    1. S. Rossall briefed on the updated budget.

  4. Review of October Superintendent’s Advisory

    1. Local Control Funding Formula was discussed.

    2. Concentration Money v. Supplemental Grant Money

      1. Due to student population, the district as a whole does not receive concentration money.

    3. Dates for LCAP feedback will be upcoming and sent out when received.

    4. A task force is being created for rolling out a district wide art program. Those interested please let S. Rossall know. Visual arts, Performing arts, Music, and Drama will be represented.

    5. First is the full day training with provided lunch. A few others after school for an hour will be held.

  5. NEW BUSINESS

A. Review of Items for SPSA Goal 1

    1. Tutoring update

      1. Five teachers, with 5-10 students beginning in January.

      2. Two groups will focus on math intervention (2-3, 5-6), two teachers doing homework help (4, 5-6), and one teacher reading (mixed grade levels) foundational skills intervention group.

      3. Learning Lab will be reopened during the lunch period.

    2. Review and discussion of SPSA data tracking document

      1. Discussion about how to foster the culture of reading in our community. Is the issue the lack of access or the lack of desire to read.

        1. Systems within the day and Opportunities during the day.

        2. School-wide SSR time?

          1. Starting in December and revisited at January meeting.

B.. Review of Items for SPSA Goal 2

  1. AVID Parent Data Review

    1. 20 responses with 60% very helpful

    2. Comments:

      1. Afterschool pop in workshops as a possibility

      2. Reading strategies

      3. Provide simple methods for implementation and support at home

      4. AVID Improvement statistics

  2. Review and discussion of SPSA data tracking document

C. Review of Items for SPSA Goal 3

  1. School Garden/GATE project update

  2. Review and discussion of SPSA data tracking document

D. Review of Items for SPSA Goal 4

  1. Review and discussion of SPSA data tracking document

E. Data for January Meeting

  1. Update at PLC @ Work - teachers being sent later in the school year

  2. Percentage of Students scoring 2s and below and grade levels that are excelling

  3. AVID Parent Meeting

  4. Literacy Nights

V.       ANNOUNCEMENTS

  1. NEXT MEETING-January 16th, 2019 @ 2:30

  2. PTSA Events and Happenings

    1. See’s Candy and Popcornopolis through the 30th

    2. Winter Wonderland 6th and 7th during lunch on the stage

    3. Community Day - helping with the garden and building planter boxes 5-8pm, January 25th (need minimum of 30)

    4. K. Ayllon is PTSA contact until Mid December

  3. SPECIAL EVENTS

    1. Friday, November 16th is a Minimum Day. The 30th is now a normal school day.

VI.       QUESTIONS/COMMENTS—Forum for discussion items

VII. ADJOURNMENT 3:37 PM

January 16th, 2019

ANAVERDE HILLS SCHOOL

SCHOOL SITE COUNCIL MEETING

AGENDA

January 16th, 2019

2:30 PM-3:30 PM

 

  1. CALL TO ORDER 2:34PM by T. Hamberlin

    1. Members in attendance: K. Koonce, K. Nevarez-Ayollon, D. Valladares, J. Weber, A. Contreras, B. Tallosi, S. Rossall, T. Hamberlin

 

  1. REVIEW OF MINUTES OF  School Site Council Mtg. of November 14th, 2018

Moved by A. Contreras Seconded by B. Tallosi

Approval of Minutes of November 14th, 2018

Ayes: 7 Noes: 0   Abstain: 0

 

  1. OLD BUSINESS

    1. Review of SPSA budget

      1. Semester 1 Data Days and Testing subs -  $9194.00

      2. Intervention Aide - $11,000 (addition of 1 hour a day)

      3. 20 Chromebooks ($4,200) addition of 10 Chromebooks

      4. K/1 Scholastic News Sub - $1035

      5. Tutoring - 5 teachers - Started Tuesday

    2. Dashboard data review

      1. S. Rossall shared the dashboard data based on last year’s results. Accessible through https://caschooldashboard.org/reports/19651020110098/2018

      2. Great increase was seen in ELA and if growth maintains, we will be at the state average by next year.

        1. Anaverde was one of few schools who have done relatively well with our students with disabilities. We are in not in the red (no significant subgroups in the red)

      3. In Math, a testing error occurred with many 5-6th graders not finishing the test (due to testing irregularity). Even so, we maintained our our scores from the the previous year. We expect to see great improvement here in this year and have planned ample make up days to ensure that all will finish this year.

        1. No students in the red.

        2. Our African American subgroup scored in the yellow which is great improvement.

      4. Suspension rate and chronic absenteeism also was reported and can be accessed through the link.

        1. 9.9% chronically absent  - Orange level. (New law dictates that anyone that misses 20 days or more (10% of the year) for any reason, even excused, classifies as chronically absent.) This is in line with the state average.

        2. No students in the red. Our African American students were in the green for chronic absenteeism when most neighboring schools have this subgroup in the orange.

        3. Suspension rates - 3.9% suspended at least once. (Number is a comparison of students who were suspended against those who weren’t. Multiple suspension only count once.) Down by 0.9%. About 1% away from our goal of 2% decrease.

      5. 73% of our English Learners are in levels 3 or above. (27.8% are in level 4)

        1. Must be level 4 and in the green as compared to average scores from general education students. (District dictated)

        2. Once new comparisons from the district come out, that will be communicated to EL parents to help them move towards being reclassified.

      6. Area of strength was ELA and work done with students with disabilities. (Greatest increase in ELA in the district and 2nd highest for Math in the district see in this subgroup)

    3. Professional Development update

      1. RTI at Work PLC Conference in Pasadena, April 30th-May 2nd.

        1. Registration $689 each

        2. 11 teachers going - one representative from every grade level (Skinner, Smith, Koonce, Tallosi, Weber, Crowell, Hilliard, Zuaro, Wertman, Sarkisyan-Patel, Briggs)

      2. Southern California Kinder Conference in Pasadena, March 1st and 2nd

        1. Registration $264 each.

        2. All four TK/K teachers attending. (Starr, Smith, Khalifa, Henderson)

 

  1. NEW BUSINESS

    1. Review of Items for SPSA Goal 1

      1. Tutoring update

        1. 5 teachers and began this week. 9 weeks for a total of 45 students.

      2. Professional development update

        1. PLC Conference

        2. Southern California Kindergarten Conference

        3. Use of funds for 1 PD day in July (Title 1 Funds)

        4. Two separate Thinking Maps Training for about 20 teachers were completed over winter break (December 15th and January 4th)

          1. Those who didn’t attend the full day training had the opportunity to come to flash trainings during the contractual 90 minute staff meeting

          2. Some teachers had previously been trained.

      3. Discussion of reading intervention programs shared by A. Contreras

        1. Data was shared of students receiving intervention as compared to norms from those not getting intervention. (1st-3rd grade data)

        2. Interventions were given to those students that are chronically absent helping to keep them on track with the students not receiving intervention.

        3. Especially in the 3rd grade group, the fact that those receiving intervention were scored on a third grade passage is not fully fair as they are not yet reading on level, so the growth is harder to see

        4. A. Contreras encouraged that we are cognisant of where we place our money to make sure that we are using our funds for areas with the highest impact.

        5. T. Hamberlin shared SBAC data that we are lowest in the Reading range.

        6. S. Rossall shared that Kindergarten team is leveling their students all day long so that they get instruction based on their levels currently. (Targeted instruction)

          1. Pilot for the district

          2. Therefore, they feel that Kikos Learning time is no longer a good use of funds. The money would rather be spent on one more hour of the intervention aid. As this is a same line item, no vote was needed.

      4. Addition of intervention time and open lab during lunch and after school

        1. In addition, the computer lab will be open 1 hour each day at lunch (for 4-8th) and one hour after school Tuesday-Thursday for (5th-8th).

          1. Letter going home to parents next week

      5. T. Hamberlin brought a program to S. Rossall named Renaissance (myOn) from the company that used to do AR. K. Koonce recognized that Reading Assistant already could do some of those things - Already a license for every student in the district.

        1. Reading Assistant is the sister program to Fast ForWord. Library of books given to the students based on reading level or Lexile level. Process oriented -  Listen, read with the recording, record themselves reading, listen to themselves reading, then comprehension questions.

        2. Renaissance (myOn) contained more collaborative features that could be used for students that already know how to read.

        3. S. Rossall will get numbers on costs so we can make better decisions. To be presented at our next meeting.

        4. IXL is being explored as an option for the 2019-2020 school year. (Currently in negotiations). S. Rossall will bring more information to the next meeting

 

    1. Review of Items for SPSA Goal 2

      1. AVID Parent Night Review

        1. 10-15 families

        2. The focus was on how to incorporate organization at home.

        3. Another parent night will be planned to coincide with the Spring Festival (perhaps as a breakout Q&A session)

        4. Focus on literacy - Parent Reading Night in early March (use of Title 1 Funds)

          1. How to promote literacy at home

          2. Ways to encourage reading at home

          3. Invite Palmdale library to come and join to give opportunities for families to sign up for library cards

          4. 3-4 rotation sessions - one could be how to help child to prepare for SBAC

      2. Review and discussion of SPSA data tracking document

 

    1. Review of Items for SPSA Goal 3

      1. School Garden update

        1. January 25th, the garden will be installed with the PTSA’s support

      2. Review and discussion of SPSA data tracking document

 

    1. Review of Items for SPSA Goal 4

      1. Review and discussion of SPSA data tracking document

 

    1. Data for February Meeting

      1. T. Hamberlin requests SBG data from first semester correlated to other data that we have (SBAC per grade level to identify grade levels that need support or could offer aid)

      2. T. Hamberlin hopes to come up with more ways to share with the community to let them know our goals and our growth to help highlight.

        1. ACE Awards?

        2. Names on the marquee?

        3. Resiliency Award?

        4. Possible to put it on the main page of the website with marquee encouraging parents to visit

          1. Also use page to highlight resources available to parents

      3. Countdown to SBAC dates?

        1. Letter went home with 1st semester grades.

        2. Morris Brothers were heard from today and will be contacted to schedule a day (Money in PTSA budget)

        3. Individualized incentives for growth? (A. Contreras)

          1. Possibly get it to them over the summer so the delay isn’t so long

          2. Break apart into small pieces to help get the incentives

          3. A little something for showing up to complete the test

          4. Understanding the test

          5. SBAC party when we return from summer?

          6. Cannot be done from the school, but could partner with PTSA

        4. 350 Club is being brought back as Westside Scholars and you can wear that shirt any day of the week.

 

  1. ANNOUNCEMENTS

    1. NEXT MEETING-February 27th, 2019 @ 2:30

    2. PTSA Events and Happenings

      1. Garden Planting on January 25th

      2. Coin Wars to be put into principal’s buckets. (Divided into boys and girls) - January 17th-22nd

      3. Coffee with the Principal - January 31st.

      4. Eat for Anaverde - Feb. 6 (location TBD)

      5. Magic Mountain Read to Succeed Reading Log - Flyers going home soon. (TK-6th, but being checked to see if they can extend to middle school)

      6. March 1st - Guest Reader Event with community readers (Mayors, Bishop, Assemblyperson) Blocks for teachers to sign up.

      7. Book Fair March 11-15th

    3. SPECIAL EVENTS

 

  1. QUESTIONS/COMMENTS—Forum for discussion items

 

  1. ADJOURNMENT 3:45 PM